The Society for Computer Simulation International

2001 Western MultiConference

January 7-11, 2001

Crowne Plaza Hotel

Downtown Phoenix, Arizona

Complete Author's Kit in PDF Format

On-Line Author's Conference Registration Form

Please review this material carefully--it contains information that has not previously been included in other SCS author kits.

For additional information on the WMC 2001 Conference and Proceedings, contact the SCS office at the address below.

The Society for Computer Simulation International
4838 Ronson Court, Suite L
San Diego, CA 92111-1800

Phone: (858) 277-3888; Fax: (858) 277-3930

E-mail: scs@scs.org

For information on the Conference venue, bookmark this page, then choose Phoenix, Arizona, or the Phoenix Crowne Plaza Hotel.

Due Date: November 10, 2000

Dear Author:

We are pleased that your paper has been accepted for presentation at this conference and for publication in the Western MultiConference'01 Conference Proceedings. This Author's Kit will help you prepare and submit your manuscript and give you important information you need.

Most of the Conference forms are in PDF format. You will need Adobe's Acrobat Reader to view and print it. It is easy to download and install from http://www.adobe.com/products/acrobat/readstep.html.

To save time, you can simply download the entire Author's Kit in PDF format with all forms and instructions in a single file. Some forms require your signature, and must be mailed or faxed to SCS.

This kit includes:

A Vital Information list

Manuscript Preparation Instructions

Manuscript and File Submission Instructions

Sample Manuscript Pages (PDF)

Audio/Visual Equipment Request form (PDF)

Author's Biography form (PDF)

Transfer of Copyright form (PDF)

Conference Registration form (PDF)

SCS Membership Application (PDF or Online Application)

Hotel Reservation form (PDF)

Final Submission Checklist (PDF or HTML)

It is important that you follow the directions in this kit very carefully so that we can ensure that your article's publication and your Conference experience both work smoothly. Please read and follow all instructions carefully. If you have questions, please contact us at the address or numbers above. We hope you will find participation in the Conference professionally stimulating and rewarding.

Vital Information

Conditional Acceptance
Final acceptance of your paper is conditional upon an additional review of your paper in electronic form, and upon the SCS receiving from you:


1. Your final paper in electronic and in paper form by the due dates noted previously,
2. A registration form and payment (or valid purchase order) for at least one of the authors of each paper, and
3. A signed Transfer of Copyright form.


If you send your payment and manuscript to the SCS separately, please include a note with your registration form indicating this.

Transfer of Registration
Although the registration fee is not refundable, you can transfer it to someone you designate to present your paper at the Conference if you are unable to attend.

Clearances
If your work must be cleared or approved by your institution, company or government agency before publication, please be sure to secure the written approval and submit it to the SCS prior to the due dates, or we will not be able to include your article in the Proceedings. If you haven't received approval before the due date, you can discuss with your Chair the possibility of presenting it as a late paper. It will not, however, appear in the Proceedings.

Transfer of Copyright
This form merely grants the SCS permission to publish your paper. The Society controls the commercial use of material that we publish, while you or your company retain the right to reuse the work in whole or in part. This form does not conflict with material that is in the public domain, such as articles written by government employees or contractors.

Page Limits
The registration fee covers the printing of six (6) manuscript pages. Additional pages are charged at US $40 per page.

Multiple Papers
If you are presenting multiple papers, please note that the first submission must be accompanied by the full registration fee. Subsequent submissions are charged either at the full registration fee or US $40 per page, whichever is less.

Audio/Video Equipment
Please submit this form with your paper if you need special equipment. The SCS cannot guarantee to meet special A/V requests. Availability is limited and reservations are on a first-come, first-served basis. The equipment provided free of charge includes transparency overhead projectors, which are available in each room, and 35mm projectors, which are available only if you specifically request with your registration. All other equipment requires payment to cover rental fees, which are listed on the A/V Equipment Request form.

Transparencies and Handouts
The SCS will not be able to print your transparencies or make copies at the Conference. Although some office facilities may be available at the hotel, it's best if you prepare your handouts and transparencies ahead of time.

Author's Biography
This will help your session leader introduce your presentation at the Conference. You can submit your own biographical note, or use the form in this kit.

Paper Codes
All material you submit to the SCS should include the SCS paper ID code, which will be assigned by the submission Website, http://WMC2001proceedingscentral.com. The SCS is not responsible for correspondence or forms submitted without this code.

SCS Membership Application
Include this form if you want to take advantage of membership in the SCS. The difference between the Member and Non-Member registration fee is equal to the cost of a regular annual membership. If you include this form, we will apply that difference towards a membership, and you will receive member benefits, including special rates on SCS publications and discounts at future Conferences.

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Manuscript Preparation and Formatting
General Requirements
Layout
Text Sizes and Styles
References
Tables and Figures
Author Biography
Back to Table of Contents

General Requirements

In order to make your work available in both print and electronic formats, we require you to follow our formatting and file preparation guidelines.
The simplest way to format your paper and manuscript file is to download the template available at the manuscript submission Webiste, http://wmc2001proceedingscentral.com. You can copy and paste your existing file into the template.
The quality of your article's appearance in the Proceedings largely depends on the care you take in preparing it. Please check your final file and hard copy for typographical errors and omissions before you submit it. We cannot replace or correct pages after submission.
Sample pages in this kit illustrate the requested specifications.

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Layout

Manuscripts should be two (2) columns per page, except for the main title, author information and large figures and tables.

Headers, Footers and Page Numbers

DO NOT include any kind of page numbers, headers or footers. Final page numbers will be inserted by the publisher.

Title of Paper

Font should be larger in size than body text.
Type should be centered, bold and with the first letter of each word capitalized (i.e., initial caps).
Start title of paper about one inch from top of paper.

Author Information

Include all authors' names with first names first. Include affiliations and, where appropriate, full street and e-mail addresses.
Start this on the third line after the title. If there are multiple author affiliations, you can use multiple columns.
Font should be smaller than title.
Type should be centered, bold, and single spaced, with the first letter of words capitalized.

Keywords

A list of no more than five keywords that will identify your paper in indices and databases. Do not use the words "computer," "simulation," "model," or "modelling," since these are all assumed.
Begin the two-column layout
Start the text about three lines below the author information.
Use the same type as the body text.
Use boldface for the word "Keywords" then regular text for the keywords themselves.

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Body Text

Use text of about 10 points in size, but never smaller than 8 points.
Fonts must be one or more of the following: Times New Roman, Arial, Symbol, or Courier. These fonts are installed on almost all computers, and are also included with the downloadable template.
Text can be either flush left or justified.

Headings

If a heading appears by itself at the end of a page or a column, try to place it with at least two lines of the subsequent text.

Major Headings

All caps, bold, flush left. Start the text on the next line.

Subheadings

Initial caps, bold, flush left. Start the text on the next line.

Secondary Subheadings

Initial caps, bold, indented about five spaces. Start text on next line.

Footnotes

Use footnotes sparingly; endnotes can be substituted.
Begin two lines below the end of the column. Include a line or underscore between the body text and the footnote.
Use superscripted sequential numbers, or conventional footnote symbols in the order of asterisk (*), double asterisk (**), dagger (†). double dagger (‡). In most word processors, the latter two are combination characters.

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References

You can list your references either in a numbered list in the order that the citations appear in the text, or in an alphabetical listing by author name.

Reference Citations in Text

If using references by numbered list, cite the reference in the paper's body with square brackets around the numeral, e.g. [1], [2-5], etc.
If listing references by author name, use the following methods to cite them in the body text:
[Smith 1999] Single author,
[Smith 1999a] Multiple papers by same author, published in the same year, with the final letter determined by the order in which the citations appear in the text,
[Smith and Jones 1999] Two authors,
[Smith et al. 1999] Three or more authors.

Reference List

For a numbered list, start each reference with the number inside square brackets.
For an alphabetical list, start with the primary author's last name.
Follow general guidelines from the Chicago Manual of Style. Generally:
Use initial caps in titles
Use quotation marks around titles of articles, chapters, reports, theses and dissertations
Put titles of books in italic type. If italic is not available, use an underscore.
Include page numbers, volume, number and date of periodicals, and publisher when available.
Samples of several types of reference listings follow:

Journal
Balci, O. and R.G. Sargent. 1981. "A Methodology for Cost-Risk Analysis in the Statistical Validation of Simulation Models." Communications of the ACM, Vol. 24, No. 4, April:19-197.

Book
Felker, D.B.; F. Pickering; V.R. Charrow; V.M. Holland; W.L. Harper. 1980. Data Processing Documentation: Standards, Procedures and Applications. Prentice-Hall, Englewood Cliffs, NJ.

Proceedings
Gass, S.I. 1978. "Computer Model Documentation." In Proceedings of the 1978 Winter Simulation Conference (Miami Beach, FL, Dec. 4-6). IEEE, Piscataway, NJ, 281-287.

Technical or Research Report
Balci, O. 1985. "Guidelines for Successful Simulation Studies." Technical Report TR-85-2. Dept. of Computer Science, Virginia Tech, Blacksburg, VA, Nov.

Special Publication
National Bureau of Standards. 1976. Guidelines for Documentation of Computer Programs. Federal Information Processing Standards Pub. # 38. Govt. Printing Office, Washington, DC, Feb.

PhD and MS Theses
Miller, J. 1998. "Discrete Event Simulation in Rail Transit Systems." PhD dissertation, University of Central Florida.

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Tables and Figures

Your paper will be printed in black and white, so test print any color figures in black and white to ensure that they are legible.
Make sure that text and legends in figures are readable.
If a figure or table will not fit in a single column, extend it across two columns on the same page, or as close as possible to their mention in the body text.

Table Headings and Figure Captions

Number figures sequentially, and number tables separately, also sequentially.
Start the caption with the number of the figure or table.
When possible, figure captions should appear at the bottom of the figure itself, and table headings should appear at the top.
A sample caption and heading:
Figure 6. Graph of the output of the first simulation run
Table 2. Comparison of the two methods used for each simulation run

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Biography

If space permits, include a brief biography of no more than 300 words for each author at the end of the article to give it greater impact and validity for the audience.

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Manuscript and File Submission

In order to prepare manuscripts appropriately for printing, authors must use the provided template to format their manuscripts and upload it in PostScript format. This template conforms to the requirements of SCS in the areas of page size, margins, fonts, character size and layout. If you change the parameters of this template prior to submission, or if your manuscript does not conform, it will be returned to your Author Center with requested changes.

Download Template
Prepare File
Convert to PostScript
Upload File
Send Hard Copies

Step 1: Log In and Download Template

Go to SCS Proceedings Central site at http://WMC2001.proceedingscentral.com
Choose "Create an Account" and fill in the personal information.
Log in using the ID and Password you created.
Choose Download Template. This will save the Word template to your computer.

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Step 2: Prepare Your File

Use the Word template you downloaded. If you have already created a file in Word or another program, just copy and paste it into the template. Note that if you include tables within your text, be sure to use the Insert Table function instead of using tabs and spaces. Do not use fonts other than those shown and documented in the template.
Insert your figures into your manuscript file. If they will not fit in a single column, you can spread them across two columns. Refer to the Word Help files if you have problems inserting graphics in a two-column format. You can also put the figures at the end if necessary, but keep in mind the maximum page counts. Be sure to include figure numbers and captions.
Save your file, using your last name, or the first eight letters of your last name, as the file name. If you are submitting multiple papers, then use the first seven of your last name plus a numeral (e.g., fairchi1, fairchil2, etc.).

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Step 3: Convert to a PostScript (PS) File

How To Generate PostScript Files from MS Word Documents:

On Windows 3.x/95/98/NT computers: If you are using a PostScript printer, then all you need to do is select the "Print to file" option when printing your manuscript from your word processor. Choose File, Print, then check the Print to file box. Choose OK, then select your file name.
If you don't have a PostScript printer, you will need to install a PostScript printer driver (Note: you do not need to have a PostScript printer in order to use the driver). Windows installation CD or diskettes contain many PS drivers, the APPLE LaserWriter or HP LaserJet 4/4M Plus PS drivers are good choices. You may also download the latest general purpose PS printer driver free from Adobe, Inc., at www.adobe.com/support/downloads/main.html, or from Hewlett Packard at www.hp.com.
Follow the instructions to install the printer driver using the Control Panel's Add Printer tool. Then select that printer (driver) in your word processor's Printer Setup menu, and select the "Print to file" option when printing your manuscript.
On Macintosh computers: First select a PostScript printer using chooser. The Apple Laser Writer is a good choice, and should be available on your system. (Note: you do not need to have the printer.) Then when you print the document, change the "Destination" from "Printer" to "PostScript file" in the Print dialog box.

How To Generate PostScript Files from LaTeX Documents:

Creating a PostScript file for LaTeX involves using dvips or a close relative.

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Step 4: Upload Manuscript to the SCS Electronic Submission Site

Go to SCS Proceedings Central site at http://WMC2001.proceedingscentral.com
Log in using your ID and Password you created.
Note: if you've forgotten or lost this information use the "Existing Account" button!
Choose Author Center
Choose "Submit First Draft of New Manuscript"
Choose your Topic from the pulldown menu
Enter the metadata screens that follow: Institutions, Authors, Title, Keywords, Abstracts, and Comments to the Society (cover letter)
In the Draft Center, choose Upload New Draft. Browse to your saved PS file. Choose Upload. The PS file will be converted to a PDF format for viewing. View your proof to verify accuracy. When you are satisfied with the proof, choose to "Submit" this file.
Once you submit you can no longer edit! You can upload and test as many "drafts" as you choose.
Note that you should receive a confirmation screen AND e-mail when your manuscript has been successfully submitted. If you have any troubles during these uploads, choose the Get Support Now button in the upper right corner of every screen to get help.
Additionally, if your upload takes more than 20 minutes, use the support button to send your Word file to the support team, who will convert and upload the file into your Draft Center for your review.

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Step 5: Send Hard Copies of Manuscript to the SCS

Print out two (2) hard copies of your paper and send it to the SCS, along with all the required material in this kit. This is a backup measure to help insure that your paper will be printed in case there are any problems with the electronic files. Mail to:

Society for Computer Simulation
WMC'01
4838 Ronson Court, Suite L
San Diego, CA 92111-1800

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Final Checklist

Required Material

These items MUST be done in order for your accepted paper to appear in the Proceedings. Please make sure that you have done the following:

Submitted an electronic copy of your paper to the Conference manuscript Website at: http://WMC2001proceedingscentral.com

 

You MUST mail the following items to the SCS office. All the required forms are in the PDF version of the Author's Kit:

Two (2) hard copies of your manuscript
Completed Transfer of Copyright form
Completed Conference Registration form
Payment in check, charge, company purchase order, or DoD Form 1556
Authoršs Biography

Optional Material

Include these items with the others if they apply to your situation:

Audio/Visual Request form
SCS Membership Application

Hotel Reservation Form

Please send this form to the address or fax listed on the hotel reservation form, or call the reservations number also included on the form. Please do not send it to the SCS.

 

Send the SCS material by traceable mail or courier to:

Society for Computer Simulation
4838 Ronson Court, Suite L
San Diego, CA, USA 92111-1800

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